Procurement Executive (Ship Management)

Job Detail

• Job Reference S12215

Job Description

• Responsible for managing the operational procurement process for ship requirements.
• Negotiate and communicate with suppliers to specify quality, quantity, and delivery timelines.
• Organize, schedule, and track logistics to ensure items are delivered on board cost-effectively and on time.
• Monitor the schedules of assigned vessels to streamline and optimize on-board deliveries.
• Actively participate in departmental meetings and other relevant activities.
• Process ship requisitions following the Company's procurement procedures and system.
• Evaluate supplier bids, making recommendations based on both commercial and technical considerations.
• Issue purchase orders post-approval.
• Prepare items for shipment, arrange transportation, and coordinate supply deliveries to vessels.
• Update goods receipt records for each order.
• Process invoices for orders created or associated with assigned vessels.
• Act as a liaison between suppliers, internal departments, and vessels.
• Address vessel needs, manage problem resolution, and handle short lead-time orders.
• Collect and process feedback from vessels regarding the quality and timeliness of delivered goods and services.
• Provide relevant monthly/weekly reports to the Technical Superintendent.
• Ensure adherence to procurement policies and standard procedures.
• Reports directly to the Technical Superintendent.

Requirements:

• Degree, diploma, or equivalent in a relevant field with a minimum of 3 years experience in the maritime industry.
• Mature, detail-oriented, proactive, resourceful, and hands-on.
• Strong communication and negotiation skills.
• Ability to prioritize tasks and meet deadlines.
• Proficient in procurement operating systems.
• Team player, able to work effectively under pressure in a fast-paced environment.