Manage the day-to-day activities of the procurement, both Furuno and non-Furuno equipment, parts and accessories. Responsible for optimising overall inventory and reducing the slow-moving and surplus items within FSG group companies. A team of procurement team personnel is also under the responsibility of Procurement Manager to support the entire procurement process of the company.
- Provide leadership in the procurement team and manage manpower planning and requirements.
- Build and maintain good working relationships with customers, suppliers, and vendors.
- Establish and conduct regular reviews of procurement procedures and policies, including inventory documentation, listing, and policies across the relevant departments.
- Work closely with other departments to plan and forecast demand for Furuno products, analyse trends, and update spreadsheets monthly.
- Liaise with suppliers, especially with Furuno HQ in Japan, to manage our backorders at FEC and shipments from FEC to us, considering the possibility of unexpected production/delivery delays.
- Involve in planning, sourcing, and recommending suitable materials, products, goods, and services in accordance with desired purchase conditions from local and overseas suppliers and vendors.
- Negotiate the best purchase price and payment terms and regularly review the cost-effectiveness and performance of suppliers and vendors based on market conditions and price trends.
- Determine the best purchase policy and select appropriate suppliers/vendors for bulk purchases.
- Ensure timely processing of purchase order requisitions, co-ordinate delivery schedules & timing with suppliers/vendors to meet the required delivery schedule, and check product quality when goods are delivered.
- Responsible for cost-down and localisation of parts without any compromise in quality. Minimize material freight expenses.
- Keep updating the centralized database of suppliers and vendors.
- Manage the Vendor Qualification procedure and compliance.
- Constantly identify new potential suppliers and vendors to ensure redundancy.
- Monitor the progress of specific procurement contracts.
- Conduct periodic inventory control checks to ensure that inventory levels are consistent with internal records and integrity of master stock data, including the creation of part numbers and purchasing planning parameters, to minimize material liability and to balance the cost of procurement with inventory levels. Report any irregularities immediately.
- Resolve any irregularities, recurring critical issues, and/or non-compliance issues with suppliers and vendors concerning purchase orders, payments, or any conditions of purchase.
- Support the Sales Team in the preparation of a List of Materials and Documentation for project inquiry/tender handling.
- Support the Sales Team & Project Team on the procurement of products based on the checklist for data and documentation requirements.
- Arrange and obtain quotations for purchase orders of non-trade items, including capital expenditure items where necessary.
- Verify invoices against purchase orders to ensure compliance with all conditions of purchase before payment.
- Comply with all legal, safety and health regulations.
- Ensure procedures are in place to support compliance with J-SOX, ISO9001, and ISO45001 requirements and participate in Internal and External Audits.
- Monitor all resolutions provided to stakeholders are effective, conform to industry standards and legal conformity, and meet customer expectations.
Authority
- Audit incoming and outgoing goods to ensure quality and accuracy.
- Approval of suppliers and vendors in terms of their capabilities and acceptance criteria.
- Approval of Trade Purchase Order less than S$100,000/ transaction.
- Approved VRMA related to defective items /warranty.
- Approved and procurement confirmed the cost value for the stock adjustment.
- Carry out ad hoc assignments as instructed by the supervisor.
Skill Requirements
- Bilingual in Japanese and English is essential.
- Knowledge of logistics and international shipping field.
- Understanding of PSI management and operations process.
- Strong analytical skills.
- Experienced professional with a full understanding of marine industry practices and company policies and procedures.
- Problem-solving skills with the ability to solve problems as they occur at the local level, not allowing the issue to progress further.
- Works on issues where analysis of the situation or data requires the review of relevant factors. Exercises judgment within defined procedures and policies to determine appropriate action.
- Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
- Good oral and written communication skills.
- Proficient in Microsoft Word, Excel, Outlook, PowerPoint.
Education/Experience Requirements
- Minimum Degree in business or a related field with at least 8 years of related working experience.
- 5-10 years of related working experience, preferably in sales, marketing, procurement, logistics, or warehouse management.
- 3-5 years supervisory experience.
- Overseas working experience, including in Japan, is an advantage.
