1. Budget Planning and Development:
- Collaborate with project managers and stakeholders to develop detailed project budgets.
- Align budget planning with the scope, timeline, and deliverables of the project.
2. Financial Monitoring and Reporting:
- Track actual project expenses versus budgeted amounts regularly.
- Analyze financial data to provide insights and reports on budget utilization.
- Identify variances and recommend corrective actions to avoid budget overruns.
- Prepare periodic financial reports for senior management, including budget forecast and expenditure.
- Monitor project expenditure by ensuring timely goods receipt and payment to vendors.
3. Compliance and Audit:
- Ensure compliance with internal regulations and legal requirements.
- Support internal and external audits by providing necessary financial documentation and explanations.
- Maintain accurate records of financial transactions and budgeting activities.
4. Stakeholder Communication:
- Serve as the point of contact for all budget-related queries from project teams and internal and external stakeholders.
- Conduct meetings with project leads to review financial performance and adjust plans as needed.
- Communicate budgetary updates, changes, or risks to stakeholders in a clear and timely manner.
5. Process Improvement:
- Continuously evaluate and improve budgeting and financial tracking processes.
- Implement tools and technologies to enhance budget accuracy, reporting efficiency, and cost management.
Key Skills and Qualifications:
- Education: Mininum Diploma in Finance, Accounting, Business Administration, or any other related field with relevant subjects.
- Experience: Minimum of 5 years in budgeting and financial planning.
Skills:
- Strong understanding of financial principles and project management.
- Excellent analytical and problem-solving skills.
- Strong communication and interpersonal skills for collaboration with cross-functional teams.
- Ability to manage multiple tasks simultaneously and adapt to changes quickly.
Technical Skillsets
- Good command of written English with minimum grade of B4 at GCE O Levels.
- Proficient in Microsoft Excel including Formula such as VLOOKUP, INDEX/MATCH, Pivot Table and/or macro programming knowledge (optional).
- Proficient in Microsoft SharePoint, such as creation of web pages, customization of SharePoint List and management of site permissions.
- Proficient in Microsoft PowerPoint for presentations and creation of dashboards.
- Knowledge of Power BI and Qliksense (optional).
