Project Coordinator / Assistant Project Engineer

Documentation Management:

. Create and maintain project files, documents, and records.

. Organize and categorize project-related materials for easy access.

. Ensure that project documentation is up-to-date and accurate.

Scheduling and Planning:

. Assist in creating project schedules and timelines.

. Coordinate meetings, appointments, and project-related events.

. Coordinate and liaise with clients and any other government authorities and agencies for applications, submissions, and work arrangements.

. Pre-condition and post-work surveys to document site conditions for project records and closing out of authorities applications.

. Joint inspection and measurement with the client for project claim submission.

. Quantity surveying for preparation of sub-contractor contracts.

. Monitor project progress and deadlines.

Efficiency Management and Documentation:

. Assisting the project manager in ensuring efficiency and datelines are met.

. Coordinating between team members to ensure files are up to date and shared commonly.

Communication:

. Act as a point of contact between project team members, stakeholders, and external partners.

. Distribute project-related information and updates to relevant parties.

. Assist in preparing and distributing project reports, presentations, and meeting minutes.

Budget and Financial Support:

. Assist in tracking project budgets and expenses.

. Help with financial documentation and reporting.

Quality Assurance:

. Assist in ensuring that project deliverables meet quality standards.

. Maintain records related to quality control, testing, and batch installation.

Team Support:

. Provide administrative support to project team members as needed.

. Facilitate team meetings and communication.

Reporting:

. Generate and distribute regular project status reports.

. Compile data and metrics for project performance analysis.

Requirements

• NITEC or Diploma in Business, Quantitative Survey, Project Management, Engineering or any relevant fields of study.
• No prior experience required.
• Good command of written and oral English.
• Positive attitude, including being self-motivated, responsible, and taking ownership of work.
• Strong interpersonal and communication skills.

5.25 days work week, alternate Saturday (half day).

8.30am to 6pm.