Provision Manager (Shipping and Marine)

Job Description:

1. Daily approval of invoices for AP payment,

- Checking/approving the invoice number, amount, PO and attachment to flow to accounts for AP payment in the system.

2. Carry out monthly SOA clearance of Vendors / suppliers,

- Monthly Maintenance of supplier SOA to ensure all payment is up to date.

3. Pricelist comparison and update to system

- Gathering of monthly price list from supplier and update the system database.

4. Customers relationship building

- Approaching our customers to gather feedbacks and enforce requirements to our suppliers

5. Develop new customers

- Approaching potential customers and introducing our service to them.

6. Compiling Weekly sales figures for weekly and monthly report

- Updating the figures in the excel file in our share folder.

7. ERP System management
- Training staff to carry out roles and responsibilities effectively

- Ensure that the new ERP system is tested to all possible scenarios and provide training to staff on system usage, features and approval guide lines

8. Assist in managing and ensuring the operations procedures are in place

- Working on the flow process for both purchasing and operations to ensure staff responsibilities and smooth processes.

9. Supervision and manage of provision team

- Managing staff performance, work load and ensuring that team follows and understand complies to the provision SOP

10. Perform inquires and quotations

- Assisting in following up of enquiries when required

Job Requirement:

1. Minimum Diploma level

2. Experience in purchasing with provision supplies and bonded stores for vessels will have advantage

. Able to work independently

. Proficient in MS Office