Order Processing: Assist with placing orders for materials, supplies, and equipment in line with company requirements and budget.
Supplier Communication: Liaise with vendors and suppliers to track order status, resolve issues, and ensure timely deliveries.
Inventory Management: Monitor stock levels, help with stock audits, and maintain accurate inventory records in the system.
Data Entry & Record Keeping: Maintain and update purchasing databases and spreadsheets with accurate information about orders, pricing, and inventory levels.
Documentation & Reporting: Prepare and file purchase orders, delivery receipts, and other related documentation. Assist in preparing reports related to purchases and inventory levels.
Price Comparison: Research and compare prices from different suppliers to ensure competitive pricing and value for money.
Invoice Verification: Cross-check and validate vendor invoices against purchase orders and delivery receipts for accuracy.
Administrative Support: Provide administrative support to the Purchasing Manager and other team members, including answering phones, scheduling meetings, and coordinating procurement activities.
Compliance & Record Accuracy: Ensure compliance with company purchasing policies and procedures, as well as industry regulations.
Requirements
Education: High school diploma or equivalent.
Experience: At least 1-2 years of experience in purchasing,office management, or basic account knowledge is preferred.
Work Schedule: Full-time, Monday to Saturday, 9am - 9pm (maybe work overtime based on company needs).
Standby/On-Call: Must be available for emergency calls or urgent procurement needs outside of regular hours.
