Identify, evaluate, and select vendors for materials, equipment, products, or services, and handle comprehensive supplier management.
Manage and process purchase requisitions and orders.
Obtain quotes for stores, spares, and services based on RFQs from vessels, vessel managers, and operations teams.
Ensure all purchasing activities adhere to the organization's purchasing policies and procedures.
Establish framework agreements with suppliers and prioritize procurement under these agreements when feasible. Negotiate with suppliers to secure optimal results for the company.
Clarify specifications with vessels to ensure accurate quotes, especially when information or details provided are incomplete or incorrect.
Develop and implement standardized procedures for tracking purchasing costs, logistics, and shipping processes.
Conduct regular vendor appraisals and price comparisons.
Arrange servicing and services to meet Class requirements, including annual inspections and other related services.
Ensure thorough cost-benefit evaluations are conducted before making any recommendations.
Supervise the entire purchasing documentation process and submit quarterly cost reports.
Oversee invoice matching with POs and DOs, ensuring correct input of account codes and timely approval.
Ensure invoices are reviewed, approved by the relevant personnel, and submitted to the accounts department promptly.
Communicate with clients to obtain approvals, monitor requisition statuses, and track progress.
Coordinate freight arrangements for vessels, ensuring timely delivery of spares and stores with regular follow-ups.
Provide suggestions and feedback to improve task execution and working instructions.
Perform ad-hoc duties and responsibilities as required.
Requirements:
Minimum 3 to 5 years of purchasing experience in Offshore/Ocean-going vessels.
Strong understanding of purchasing regulations and industry guidelines.
Experience in managing logistics for purchased items, including delivery and supply chain requirements for spares and stores.
Solid knowledge of purchasing systems and industry regulations.
Ability to collaborate effectively with relevant teams and stakeholders.
Strong communication skills for timely and efficient exchanges.
Understanding the urgency of purchasing functions and the importance of delivering spares and stores to vessels.
