Sales Administrative Executive (Order Processing) (Ref 24170)

Responsibilities

. Provide administrative support to the Sales teams with reports and spreadsheets filing and general administrations

. Keep track, monitor and ensure customers contracts are renewed on time

. Support Sales team in preparing quotations, tender and bids, and contracts renewal

. Record/input sales orders and legal completion into the sales ordering system

. Ensure the sales extraction sheets are completed and kept up to date on weekly basis

. Produce weekly and monthly reports for the BU

. Support in the tenders presentation and submission

. Support the order processing functions, such as costing sheet, hosting agreement etc

. Ensure timely invoicing and collection

. Support marketing activities, such as website updates, customer events etc

. Check all POs/ISRs from internal and external customers to ensure items, quantity, and amount are correct

. Provide clear instructions to Sales Support & Logistics Management team upon receiving of customer's PO

. Monitor inventory stock level

. Follow up on all in-coming stocks from vendors and inform customers (internal and external) on the deliveries date

. Check current existing stocks as and when required by sales and pre-sales

. Provide administrative support for the BU

. Any other ad-hoc duties as required or assigned

Requirements

. Diploma in any discipline

. Minimum 5 years of experience in sales administrative roles

. Sales support or related skills is a must

. Have excellent numeracy skills (Good in numbers)

. Highly organised, able to multi task and work under pressure with tight deadlines

. Basic accounting and SAP knowledge is preferred

. Excellent communication and interpersonal skills

. Proficient in MS Office (MS EXCEL)

. Prefer candidates whom can start work immediate or less than a week notice

Licence no: 12C6060