Job Description

Company and Job Overview

Japanese Retail Companyis looking for a secretary.

Job Responsibilities
The fundamental duties of the Secretary are as follows:

Scheduling of meetings / appointments / roster of the Japanese Management.
To set up the meeting rooms for the Managing Director's periodic meetings with Japan Headquarters and overseas offices.
Handle calls and receive guests for appointment with the Japanese Management in Head Office.
Maintain filing system with database records of Japanese managers income and allowances as well as business expenditure for tax reporting.
Collate Japanese documents for sending to Japan Headquarters and other overseas offices periodically.
Prepare the Monthly Schedule for each month in advance after liaising with the relevant departments on meetings and events of the calendar year.
Provide strong support to the functions of the General Affairs Department with involvement in the matters relating to the duties to be assigned by the immediate superior, the Senior Department Manager.
Perform administrative tasks on the day-to-day matters to:

Any other tasks that are to be assigned by the Company and the immediate superior as and when necessary.

Job Requirements

Share the requirements and qualities needed to carry out the position, starting with mandatory skills followed by advantageous skills.
Business Level Japanese (JLPT N2 or more) to communicate with your bosses (Japanese), liaise with Japan HQ.
Mult-tasking skills, team-work mind

Benefits

Due to the high volume of applicants, we regret to inform that only shortlisted candidates will be notified.
Thank you for your understanding.

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EA Personnel Name: Saki Yoshida | EA Personnel Registration Number: R2091301 | EA Licence Number: 90C3026

Secretary

Job Description