Secretary

ofi (olam food ingredients) is an operating group born out of Olam. ofi offers sustainable, natural, value-added food products and ingredients so that consumers can enjoy the healthy and indulgent products they love. It consists of industry-leading businesses of cocoa, coffee, dairy, nuts, and spices. ofi has built a unique global value chain presence including its own farming operations, farm-gate origination, and manufacturing facilities. ofi partners with customers, leveraging its complementary and differentiated portfolio of on-trend food products, to co-create solutions that anticipate and meet changing consumer preferences as demand increases for healthier food that's traceable and sustainable.

Secretary

Job Responsibilities:

• Daily management and administration assistance for 4 Finance Leaders and team support
• Scheduling of appointment, booking of meeting rooms (or external venue as may be required), arrange conference calls, etc.
• Attend selected meetings and preparation of meeting minutes as necessary.
• Business travel arrangement including but not limited to booking of tickets, car services, hotels.
• Preparing documents for business travel (e.g. visa application), processing expense claims
• Receive and process internal and external mail
• Assist with presentations, reports, emails and letters.
• Organising internal and external events, including periodic team meetings, retreat, e.g. official get togethers as needed.
• Assisting with obtaining signatories.

Job Requirements:

• Minimum Diploma with 4-5 years secretarial and administrative experience supporting senior executives
• Excellent interpersonal and communication skills
• Strong organisational skills, meticulous and proactive
• Ability to work in a fast-paced and changing environment
• Meet deadlines that may arise with little notice
• Strong Microsoft Office (especially Excel, Word and PowerPoint) and Outlook capabilities

At ofi, we celebrate our diversity. ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment decisions will be based on qualifications, merit, and business needs.