Hold regular management meetings with client to report on the activities and management of the Property, as well as to present recommendations relating to their management.
Manage financial matters including monitoring of the income and expenditure of the Property to ensure that these are in line with the annual budget, payment of property tax, etc.
Prepare annual income, expenditure budgets and capital improvement budgets for client's approval within stipulated time frame.
Evaluate, review of maintenance contracts including M&E, cleaning, security, landscaping, pest control for the Property and make recommendations on contract specifications and upgrading standards.
Regular inspections of the Property; identify problems in operational process and bring up any areas of concerns, including any claims, liability or legal process, and improvement plans to the client.
Oversee the preparation of estimates for repair works, works specifications, invitations for quotations, recommendations of award, drafting of contract documents and supervision of works completion.
Handle tenancy management, including coordination with leasing agent, incoming/outgoing tenant and occupier for smooth handover of premises in accordance with the tenancy agreements.
Enforce the clauses stipulated within the lease agreements, relevant code of practices and statutory acts.
Review and approve tenant's fit-out design/plans to ensure compliance to tenancy agreement, government rules, laws and regulations and no damage would be caused to the Property's fixtures and fittings.
Build and maintain positive relationships with tenants and attend to feedback and complaints.
Liaise with government authorities/ statutory boards, architects, engineers and other divisions on matters relating to management and maintenance of the Property.
Regularly check the Property to ensure prompt removal of all fire hazards, proper functioning of fire escapes, fire doors and obstruction-free access.
Responsible for other operational management such as carpark, security/gantry system, inventory, building fixtures and fittings record.
Attend to emergency situations in the Property.
Requirements:
Degree in Estate Management or relevant discipline with minimum 10 years experience in similar capacity.
Good leadership qualities (ie. able to lead, support and provide guidance to a multi-disciplined team).
Meticulous and able to work under pressure.
Handles asset enhancement for commercial buildings.
Proficient in English and with excellent interpersonal skills to handle various stakeholders.
Familiar with managing large commercial building.
Familiar with Building Maintenance and Strata Management Act would be an advantage.
