We are representing our client in the Shipping industry to look for an experienced crew executive to complement the existing team. The candidate will be part of the Fleet Management department (FMD) This role is to ensure proper monitoring of cadets and crews with respect to their key performance indicators (KPI).
Responsibilities:
Cadet Management
- PIC of all matters related to Cadets.
- Annual Cadet budget forecasting, Cadet count and status forecasting (currently 6 nationalities).
- End to end recruitment.
- Planning of assignments for cadets and pre-embarkation briefings.
- Verifying of invoices before submitting for approval and payments, Coordination of payroll.
- Cadet documentation checks and uploading into Crew Management System (CMS).
- Claiming for SMarT funding (MCA) and audited by SMarT/MCA.
- Monitoring of cadets progress and reports when they in college and at sea.
- Maintaining frequent contact and be the point of contact and answering to cadet's queries.
- Preparing and updating Cadet Agreement Contracts, Cadet to Officer package and contracts.
- Arranging for technical interviews and proposing promotions for graduated Cadets.
Crew Management
- Maintaining a good working relationship with Company's external Crew Managers
- Weekly/Monthly meeting with Crew Managers on overdue crew status, operational updates and Officer's rotational planning.
- Monthly checking of Crew Manager's KPI.
- Scanning and sending MPA CoE.
- Approving of travel invoices.
Managing Travel Agents:
- PIC to Crew Managers on issues and feedbacks from the Travel Agents
- Managing and implementing the change to new Travel Agents and Integration of travel portal in CMS
- Training and implementation of travel portal for travel booking to Crew Managers
Crew Management System (CMS)
- PIC to Crew Managers for issues/questions they have with CMS.
- Administrator & housekeeping responsibilities.
- Setting and confirming of wage scale.
- Creating of new vessel profiles and updating Safe Manning of vessels.
Others
- Working with Business Transformation Team to create Power BI reports as needed by the Management
- Providing safety briefings to Nautical Colleges when invited.
- Co-ordinating Cadet's video interview for Company's Communication Team.
- Contributing to the Company's social media articles and newsletters on Cadets and fleet management department subjects.
Requirements:
- Minimum Diploma in Maritime Studies/Human Resources or related.
- Minimum 2 years of proven relevant working experience in cadet and crew management.
- Working knowledge of crew accounting system & codes, budget and document control.
- Working Knowledge in recruiting offshore personnel.
- Excellent knowledge of Microsoft Office (Word, Excel, Power Point).
- Experience in working in a multi-cultural environment.
- Able to multi-task, willing to work flexible hours when required.
