To be responsible for managing the seafarer's payroll for all assigned vessels.
To respond promptly to inquiries from seafarers and/or their families regarding salary information and social needs.
To ensure accuracy of the bank details entered in the crew payroll system.
To ensure seafarers are paid according to their contracts.
To ensure timely payment of all balances due to seafarers, such as leave pay, medical leave pay, medical disbursement, and other allowances and overtime payments.
To ensure cash advances and other outstanding balances of seafarers are deducted from monthly wages and/or their allotment.
To be responsible for entering reimbursements, allowances, and deductions in the system.
Check the correctness of the allotment list and process payroll accordingly to ensure timely transfer of allotments to seafarer-designated beneficiaries.
Responsible for the timely payment of wages on the approved payroll cycle.
Prepare all correspondence to the Account Department, Master, and other relevant parties as deemed necessary.
To submit CPF contributions (for Singaporean seamen) promptly.
To arrange monthly Cash to Master and liaise with port agents for quotations and arrangements.
To ensure timely arrangement of Cash to Master remittance.
Conduct month-end closing of ship accounts and monitor the balance of float.
Perform month-end closing of vessel victualing accounts.
Prepare and present monthly payroll analysis reports, highlighting key trends, discrepancies, and recommendations.
Maintain strict confidentiality of payroll data and seafarer personal information.
Coordinate with internal departments (e.g., Accounting, Operations) and external stakeholders (e.g., port agents, manning agencies) to ensure seamless payroll management.
Identify opportunities for process improvements in payroll management to enhance efficiency and accuracy.
Assist in special projects or tasks related to crew welfare, cost management, or other crewing department functions as required by the Manager or management.
Any other work required by the Manager and management.
Job Requirement:
Minimum Diploma holder with 1-2 years of related working experience in the marine industry.
Good team player and able to work with minimum supervision.
Proficient with MS Office applications.
Good interpersonal, communication, and computer skills.
