Job Purpose:
The Executive Assistant/ Senior Executive Assistant provide administrative and operations support for his/ her respective section.
Job Responsibilities:
Primary Responsibilities and Duties (80%)
Administrative functions including, but not limited to, writing minutes, printing and preparing training/ resource materials (training materials, forms,
brochures etc.)
Logistical functions including, but not limited to, sourcing for quotations, preparing purchase requisition, raising request for purchases, room booking catering and loaning of laptop/ projector and other teaching equipment
Support clinicians in their administrative role such as tracing patient medical records, filing assessment forms, managing admin files for record purpose
Assist in appointment booking and remind patients of appointments
Liaison with internal and external stakeholders for meetings, school/home visits etc.
Event management of various workshops, seminars and training classes
Maintain and update various databases, and perform data entry
Record and update staff movement
Updating statistics/data for tracking purposes
Secondary Responsibilities and Duties (20%)
Maintain and replenish inventory on office supplies such as stationery, toner for printer/ photocopier
Maintain department staff records, locker keys and other minor office supplies
Any other duties assigned by the supervisor
Job Requirements:
Minimum diploma holder
Minimum 2 years working experience in administrative duties
Computer skills in MS Office
Good organizational and communication skills
