Senior Executive Secretary

Responsibilities and Duties:

. Manage Scheduling and Calendars: Oversee and coordinate the CEO's calendar, ensuring efficient time management and prioritization.

. Meeting Coordination: Plan, organize, and coordinate internal and external meetings chaired by the CEO, including Board, Executive committee and Committee meetings.

. Document Management: Prepare, organize, and manage documents for meetings and other executive functions.

. Minutes and Follow-up: Record accurate meeting minutes and liaise with stakeholders to ensure timely follow-up on action items.

. Office Administration: Handle all administrative arrangements, ensuring smooth daily operations of the office.

. Communication and Correspondence: Manage communication on behalf of the CEO, including drafting and responding to emails and other correspondence.

. Information Gathering and Presentation: Compile relevant information and create high-quality presentations as needed.

. Event Management: Collaborate with internal and external stakeholders to coordinate and manage events.

. Additional Duties: Undertake other responsibilities as assigned to support the CEO and office functions.

Job Requirements:

. Minimum Diploma in Business Administration or equivalent

. Preferably with 8 years of relevant experience in Administration and Secretariat support, preferably from the healthcare industry

. Proficient in MS office

. Able to manage stressful situations and to use sound judgement and initiative, particularly as it relates to handling sensitive and/or confidential information

. Excellent and effective written and oral communication skills, problem-solving skills, time management skills attention to details