Company Description
Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The family-like atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.
Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.
Responsibilities- Conduct Training and Updates:
- Conduct training and updates for sourcing event templates Invitation To Quote (ITQ) / Invitation To Tender (ITT) to be used by Stakeholders
- Develop training guides and conduct training sessions for users on procurement processes.
- Template Integration:
- Integrate templates into the Ariba system for streamlined procurement processes.
- Plan and manage process flow for templates to third party system (i.e. CDMS).
- Develop evaluation report templates for ITQ/ITT to assess procurement events effectively.
- Stakeholder Management:
- Collaborate with various stakeholders to standardize Terms and Conditions, Conditions of Contracts, and Letters of Acceptance.
- Serve as a Single Point of Contact (SPOC) for all queries related to procurement processes, Ariba system, and policies.
- User Acceptance Testing (UAT):
- Lead User Acceptance Testing (UAT) during the implementation of procurement systems.
- Data Migration:
- Facilitate procurement data migration activities & strategy, including the fine-tuning of procurement taxonomy (commodity code).
- Strategic Procurement Leadership:
- Deputize for the Project Director as needed, providing leadership and direction to the project team in his/her absence.
- Develop and implement procurement policies and procedures to optimize procurement activities and achieve cost efficiencies.
Qualifications- Bachelor's degree in a related field.
- Basic Requirements:
- Minimum of 10 years of experience in procurement.
- Proven experience in procurement processes and systems, particularly Ariba.
- Strong organizational skills and the ability to manage multiple tasks simultaneously.
- Excellent communication and training skills.
- Strong decision-making abilities and a proactive approach to problem solving and conflict resolution.
- Detail-oriented with a commitment to accuracy in documentation.
- Preferred requirements but not mandatiory:
- Certification in Ariba or related procurement software.
- Proven experience in project management and stakeholder management.
- Familiarity with data migration, especially commodity codes
- Experience in data analytics tool such as Power BI etc would be advantageous.
- Experienced in S2C and P2P processes.
Other Information
Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.
