Job Summary:
Perform transportation activities relating to both inbound/outbound routings for both domestic and international shipments.
Principal Responsibilities:
Creates export documents including, but not limited to, commercial invoices, shippers letters of instruction, carrier waybills, and shippers export declaration for each international shipment.
Reports mandatory export data to government agencies for each international shipment which meets the specified requirements.
Researches and assists sales groups with pre and post shipment support which may include documentation requirements, shipment resolution and customs clearance issues.
Creates necessary documentation to facilitate both domestic and international shipments.
Screens transactions for license determination in accordance with export regulations.
Catalogues department records and maintains and updates files in accordance with record retention policy.
Identifies, investigates, and participates in opportunities to improve processes and procedures, to include various key performance metrics.
Works directly with carriers to ensure both pricing and service levels are achieved and maintained.
Provides customer service through tracking, tracing, routing, supply-chain model creation and carrier management.
May negotiate rates and follow-up audit to ensure accuracy.
Identifies areas of operational opportunity, and creating and implementation of solutions.
Other duties as assigned.
Job Level Specifications:
Acquires basic skills through work experience or formal training to perform routine tasks.
Tasks are routine, repetitive and manual in nature with minimal complexity or variation and specific to the job.
Work is performed under supervision with detailed instructions. Priorities are provided for performing work.
Interacts mostly with immediate peers within assigned team. Based on nature of the role, may respond to requests from others in the organization.
Impact of decisions is primarily contained to the work of the job.
Work Experience:
Typically requires less than one year of related experience.
Education and Certification(s):
High School Diploma or equivalent
Distinguishing Characteristics:
Possession of basic understanding of transportation operations and world geography necessary to understand logistics events and create solutions.
Position may require travel.
Shipping Assistant Job Descriptions
Coordinate Advice customer service on shipping methods.
Assemble, gather and document for shipping and conform to Trade Regulatory
Maintain and manage filing on all outgoing orders
Respond to customer inquiries on shipping issues.
Assist Shipping Executive in Initiate and implement best practices in shipping processes.
Downloading Z-Packing and creation of Gate-pass
Cost Center allocations by Business Unit via Gate-pass
Booking of shipment to Freight Forwarders
Updating of data and requirement into SAP and our tracking Systems
Coordinate and respond to meet customers shipping requirements
Handling order fulfilment accurately Liaise with warehouse for packing instructions
Process customers orders to support the day to day logistics operations.
Liaise with freight forwarders on Shipment Bookings
Assist in liaising with customers service and freight forwarders on delivery and schedules.
Providing routing information and issuing shipping instructions to ensure deliveries arrive on time and to their correct location.
Responsible for tracking of goods En-route to their destination ensuring any problems that may arise are resolved so as to avoid delays.
Coordinate and liaise with CSR, overseas principal, overseas agents for export shipment.
Checking and verification of shipping documents to ensure accuracy.
Preparation of booking confirmation, bills of lading, manifests etc.
Have a foresight in product availability and plan movement accordingly any other duties as required
Re-Screening DRP Check in GTS / LGP Systems
D2L mitigations and create ODO and Updating BOL in SAP
ECCN management via GTS systems
Perform other duties and responsibilities, as assigned by Managers
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.
