Directly report to the Project Manager and provide regular updates.
Maintain and update organizational charts, project directories, and weather and manpower records quarterly, for monthly project report submissions.
Handle incoming calls, raise purchase orders for office supplies, manage site office equipment, and liaise with the HR department when needed.
Oversee workers monthly salary, supplier payments, petty cash, site passes, induction records, and assist in preparing correspondence for consultants, clients, and subcontractors.
Ensure the systematic filing of delivery orders and documentation for annual site and government audits.
Manage staff timesheets, leave applications, OT approvals, and the onboarding of new staff.
Circulate site correspondence to staff for timely endorsement and filing in compliance with ISO standards.
Process workers salaries, ensuring accuracy and on-time submission to HQ, and handle updates to workers addresses and work permits.
Assist with arranging workers dormitories and transportation.
Manage hardware material orders and maintain proper records.
Resolve conflicts, feedback, and complaints related to the project.
Coordinate with internal and external parties, including clients, residents, and government bodies, for project-related issues.
Prepare circulars, letters, notices, and work progress updates.
Attend meetings or dialogue sessions as required.
Seek management approval for action plans related to project matters.
Organize and coordinate staff and workers courses.
Maintain proper documentation and provide general administrative support to the project team.
