JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether youve got deep experience in commercial real estate, skilled trades, and technology, or youre looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Space Planner
Work Dynamics - Integrated Facilities Management
DUTIES & RESPONSIBILITIES
- Space Utilization Data Collection and Analysis
Conduct physical surveys to gather and validate space data, including room sizes, names, ownership, and functional categories.
Perform physical audits of office utilization and occupancy, focusing on both general office spaces and specialized areas like labs.
Coordinate with lab owners to update and maintain accurate space information, including lab tool layouts and space forecasts.
Calculate Net Assignable Space (NAS) and Net Assignable Facilities (NAF) based on factors like utility, power, and HVAC requirements.
- Space Planning & Optimization
Develop and maintain space plans that support business needs and growth objectives.
Collaborate with architects, interior designers, and contractors to ensure the efficient use of space.
Provide space planning recommendations that consider furnishings, lighting, and other elements to enhance the work environment.
- Database Maintenance and Reporting
Upload updated space utilization and NAF data into the Space Planning Database.
Conduct regular data quality checks and resolve discrepancies in the space planning database.
Manage and update the space inventory database, ensuring the Site Master Plan is current and accurately reflects space utilization.
- Compliance and Standards
Ensure all space plans comply with building codes, regulations, and corporate standards.
Lead or participate in the development of space planning policies and procedures.
Support the implementation of workplace safety and ergonomics standards in space designs.
- Project Management and Client Engagement
Provide support for MAC projects, ensuring that all moves and changes are executed efficiently and meet client requirements.
Engage with clients to understand their space planning needs and preferences, offering tailored solutions.
Manage multiple projects simultaneously, ensuring deadlines and quality standards are met.
KEY PERFORMANCE MEASURES
Proficiency in AutoCAD and other design software like SketchUp.
Accuracy and timeliness of data updates in the MS Space system.
Quality and speed of response to service requests.
Client satisfaction with service delivery and space planning outcomes.
Effectiveness in optimizing space utilization and reducing costs.
GENERAL REQUIREMENTS
Diploma or Bachelors degree in architecture, interior design, urban planning, or a related field.
Minimum of 2-3 years in space planning, ideally within an Integrated Facilities Management (IFM) environment. Experience in workplace strategy, design, and sustainability practices is a plus.
Proficiency in AutoCAD, SketchUp, or similar design software. Strong project management skills, with the ability to manage multiple projects and deadlines. Familiarity with MS Space system or similar databases.
Experience in corporate environments, particularly in the technology sector, is preferred.
Excellent communication and client engagement abilities. Ability to work both independently and collaboratively in a fast-paced environment.
Strong attention to detail, ability to prioritize tasks under pressure, and a commitment to client satisfaction.
If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements below. Were interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
