Family Group: Administration
Executive / Senior Executive Assistant / Executive Assistant (HIV Registry)
JOB SUMMARY
The Senior/Executive Assistant (Public Health Officer, HIV Registry) in the National Public Health and Epidemiology Unit (NPHEU) undertakes field epidemiological investigations and controls the spread of major communicable diseases in Singapore such as HIV and other sexually-transmitted infections.
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MAIN DUTIES AND RESPONSIBILITIES
SPECIFIC
Epidemiological investigation of new HIV cases
Interview index case and request relevant information necessary for contact tracing and epidemiological investigation.
Conduct tracing of all contacts of the index case, including the notification of spouses
Refer and encourage all identifiable contacts of index case to go for HIV testing, and track their test results
Establish and confirm epidemiological links between index and possible contact from medical records, national portals and various source systems, as well as interview notes from index case and possible contacts
Liaise with relevant stakeholders in NCID, health institutions and other public health agencies to collect information for HIV Registry in accordance with the Infectious Diseases Act (IDA)
Ensure accurate data entry into HIV Registry in a timely manner and each case is properly serialised
Maintenance of HIV Registry
Support the administration of the NPHURS (National Public Health Unit Registry System)
Conduct periodic audit of data in HIV Registry
Provide analysis of national trend on HIV cases using data from HIV Registry
Prepare monthly and ad-hoc reports on the HIV Registry data
Monitor the key performance indicators for the National HIV Registry and submit periodic updates to the Data Supervisor
Collate and submit reports to MOH and other agencies
Support other HIV surveillance programmes and studies
Organise and collate HIV and STI data from various healthcare providers
Verify and perform data entry for data and forms submitted to the HIV Registry and Surveillance team
Respond to requests for data and other information
GENERAL
Perform any duties as assigned by the team supervisor
Carry out any other duties as required by the Director of NPHEU and the NPHEU teams
JOB REQUIREMENTS
EDUCATION
Diploma, with 1-2 years of working experience
Candidates with the relevant qualifications and years of work experiences may be considered for the Executive role instead
Fields related to health sciences, nursing or social work would be advantageous
EXPERIENCE
Experience with investigative, public health work or data analysis would be an advantage
Experience in data management and administrative work
Proficient in MS Office Applications
Strong communications and interpersonal skills
Good written and verbal communication
High integrity with the ability to maintain confidentiality
Adaptable, goal-oriented, self-starter who is pro-active and able to work under pressure as well as in rapidly evolving environments
