Receive goods, track deliveries, and liaise with suppliers and supply chain team.
Provide support to the admin team and Assistant Production Manager/Production Manager.
Assist in printing out orders for packers.
Prepare delivery orders and arrange job deliveries.
Compile the vendor invoices & accurately match it against corresponding delivery orders (DO) & purchase orders (PO).
Generate sales invoice and key in vendor invoices into the system. . Prepare and assist in monthly stock takes.
General administrative duties but not limited to data entry, filing only.
Sorting, tidying of raw material, de-cartoning and arranging of ingredients.
Check and verifies all goods/merchandises are received in good condition and quality, also ensuring that the quantity of goods/merchandises received are in accordance with PO, match unit price vs the specification accordance against the PO.
Ensure that all goods/merchandises received or rejected goods/merchandises are properly documented and accounted for.
Ensure daily posting of all invoices and store requisitions into the Purchasing System (SCM) System and submit to cost controller for verification.
Account for any discrepancies in the physical inventories and advise in-charge of any material differences.
Implement proper control in maintain security of all storage area
Follow up on any outstanding orders for goods/merchandises that have not been received and follow the protocols of reporting outstanding orders.
Co-ordinate closely with the central kitchen chefs and other departments regarding stock requirements.
Any other ad-hoc duties as assigned by direct supervisor.
Job Requirements
Candidate must possess at least a Certificate/NITEC/Higher-NITEC in administrative, logistics or supply chain management.
Preferably at least 1 year of work experience in the Food Services, Manufacturing or related field.
Able to handle physical work to carry loads up to 20kg.
Willing to work in a central kitchen environment.
Good command of written and oral communication skills.
Possess initiative to understand work flows and processes in order to work efficiently and effectively.
Ability to work as a group and individual with effective organizational and follow-up skills.
Good interpersonal skills and able to interact with all levels, internally and externally in a professional and responsive manner.
