Work Dynamics - Integrated Facilities Management
What This Job Involves
As a Workplace Ambassador - Receptionist at JLL, you'll be the face of our organization, creating exceptional first impressions and managing front desk operations. You'll embody our commitment to shaping a brighter way for clients and colleagues, fostering a welcoming environment that reflects JLL's culture of collaboration and innovation. In this role, you'll support daily office operations while embracing innovative ways of working, handling a diverse range of responsibilities to ensure smooth office functionality.
What Your Day-to-day Will Look Like
- Manage visitor experience, including greeting, Visitor Management System operations, and access card programming.
- Handle reception duties, including monitoring helpdesk tickets, Corrigo Client Portal requests, and multiple inboxes.
- Oversee facilities operations, conducting daily walk-through inspections and managing storage spaces.
- Maintain document control, including SharePoint files, folders, and trackers (both hard and soft copies)
- Coordinate office supplies, mailroom services, and process business card, letterhead, and envelope requests
- Support HR processes, including onboarding, offboarding, and locker management.
- Assist with reporting tasks, including sustainability, utilization tracking, headcount updates, and lost and found records.
Desired Or Preferred Experience And Technical Skills
- High school diploma or equivalent
- Experience with visitor management systems and facilities management software
- Multilingual capabilities
Required Skills And Experience
- 1-2 years of experience in a receptionist or facilities support role.
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite and SharePoint
- Strong organizational and multitasking abilities
- Professional appearance and demeanor
Location: on site, Singapore central CBD area.
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
At JLL, we believe that the most effective teams are built when everyone is empowered to thrive. We support each other's wellbeing and champion inclusivity, making JLL an ideal place to grow your career and make a lasting impact in a dynamic and diverse role.
